A practical guide to better meetings

We all have a meeting horror story.

Be it the hour-long block that could’ve been an email or the day-long retreat where nothing was accomplished. Sometimes it’s hard to recall a truly productive meeting.

Meetings don’t have to waste time or stall progress. When they go well, meetings can promote clarity and shared understanding, engage diverse perspectives, deliver concrete decisions, and inspire action and accountability. In fact, meetings are often one of the most important communication channels you have for engaging your internal or external audiences.

That’s why we developed the Strategic Facilitation Meeting Planning Guide in partnership with our friends at Simons Strategy & Communications. It offers practical advice on how to design and facilitate meetings that help deliver on your goals:

  • A step-by-step process to help you plan your meeting, from meeting goals to developing an agenda and hosting your meeting. Each section includes questions to think it through and ideas to consider to help you successfully plan – because planning is THE most important factor in the success of your meeting.

  • Field-tested tips and techniques to effectively determine your role as the meeting leader, facilitating the meeting so you achieve your end goal and manage participation, and getting around some common challenges like low energy or disruptive participants.

  • Check-points throughout the guide and the companion worksheet (in Word format) to make sure your plan is realistic and avoid potential hazards that can derail your meeting.

We hope you'll use the Strategic Facilitation Meeting Planning Guide to plan and hold better meetings. And, if we can give you a hand with your work, please let us know!